This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Microsoft Support home.
Use Microsoft Forms with your keyboard and a screen reader to share and let others co-author your forms or quizzes. We have tested it with Narrator and JAWS in Microsoft Edge, but it might work with other screen readers and browsers as long as they follow common accessibility standards and techniques.
Notes:
-
New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
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Share to collaborate is only available for Office 365 Education and Microsoft 365 Apps for business customers.
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To learn more about screen readers, go to How screen readers work with Microsoft Office.
In this topic
Share a form or quiz
Create a link which allows others to view and make changes to the form or quiz you started. They can also view, edit, and delete responses.
All co-authors can share the form or quiz with others, but they can't modify the collaboration permission level. As the form owner, you're the only one who can select a different permission setting. For example, if you have set permissions to People in my organization can view and edit, your co-authors will not be able to change that permission level to a different one.
For detailed info on the permissions scenarios, refer to the "Sharing permissions scenarios" section in Share a form to collaborate.
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Open the form or quiz you want to share for collaboration.
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Press Shift+Tab until you reach the Share button, and press Enter.
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Press the Tab key until you hear "Share to collaborate, Get a link to view and edit," and press Enter.
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To define who can co-author the form or quiz, press the Down arrow key until you hear the option you want, and press Enter.
If you selected Specific people in my organization can view and edit, press the Tab key once. You hear: "Enter a name or email address." Type the name or email address of the person you want to add as a co-author, and press Enter. Repeat for each co-author.
Notes:
-
This option is not yet available for GCC, GCC High, and DoD environments.
-
You can designate up to 100 co-authors on a single form, and this can be a mix of individuals or groups. A group (no matter how many people belong to the group) counts as one co-author.
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Press the Tab key until you hear "Copy button," and press Enter. The collaboration link is copied to the clipboard.
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Paste the link wherever your co-authors can access it, such as a Microsoft Teams channel or an email, and share it.
Stop sharing a form or quiz
If you want to stop collaborating on a form or quiz, you can remove the collaboration link. The link becomes unusable for anyone who tries to access it. You can always create and send another unique link for your form or quiz.
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Open the form or quiz you want to stop sharing.
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Press Shift+Tab until you reach the Share button, and press Enter.
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Press the Tab key until you reach the Delete button, and press Enter.
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You're prompted to confirm deleting the link. To confirm, press the Tab key until you reach the Remove link button, and press Enter.
See also
Use a screen reader to create a new form in Microsoft Forms
Use a screen reader to create a new quiz in Microsoft Forms
Set up your device to work with accessibility in Microsoft 365
Use Microsoft Forms with your keyboard and VoiceOver, the built-in macOS screen reader, in Safari to share and let other co-author your forms or quizzes.
Notes:
-
New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
-
Share to collaborate is only available for Office 365 Education and Microsoft 365 Apps for business customers.
-
This topic assumes that you are using the built-in macOS screen reader, VoiceOver. To learn more about using VoiceOver, go to VoiceOver Getting Started Guide.
In this topic
Share a form or quiz
Create a link which allows others to view and make changes to the form or quiz you started. They can also view, edit, and delete responses.
All co-authors can share the form or quiz with others, but they can't modify the collaboration permission level. As the form owner, you're the only one who can select a different permission setting. For example, if you have set permissions to People in my organization can view and edit, your co-authors will not be able to change that permission level to a different one.
For detailed info on the permissions scenarios, refer to the "Sharing permissions scenarios" section in Share a form to collaborate.
-
Open the form or quiz you want to share for collaboration.
-
Press Shift+Tab until you reach the Share button, and press Return.
-
Press the Tab key until you hear "Get a link to view and edit," and press Return.
-
To define who can co-author the form or quiz, press the Down arrow key until you hear the option you want, and press Return.
If you selected Specific people in my organization can view and edit, press the Tab key once. You hear: "Enter a name or email address." Type the name or email address of the person you want to add as a co-author, and press Return. Repeat for each co-author.
Notes:
-
This option is not yet available for GCC, GCC High, and DoD environments.
-
You can designate up to 100 co-authors on a single form, and this can be a mix of individuals or groups. A group (no matter how many people belong to the group) counts as one co-author.
-
-
Press the Tab key until you hear "Copy button," and press Return. The collaboration link is copied to the clipboard.
-
Paste the link wherever your co-authors can access it, such as a Microsoft Teams channel or an email, and share it.
Stop sharing a form or quiz
If you want to stop collaborating on a form or quiz, you can remove the collaboration link. The link becomes unusable for anyone who tries to access it. You can always create and send another unique link for your form or quiz.
-
Open the form or quiz you want to stop sharing.
-
Press Shift+Tab until you reach the Share button, and press Return.
-
Press the Tab key until you reach the Delete button, and press Return.
-
You're prompted to confirm deleting the link. To confirm, press the Tab key until you reach the Remove link button, and press Return.
See also
Use a screen reader to create a new form in Microsoft Forms
Use a screen reader to create a new quiz in Microsoft Forms
Set up your device to work with accessibility in Microsoft 365
Use Microsoft Forms with VoiceOver, the built-in iOS screen reader, in Safari to share and let others co-author your forms or quizzes.
Notes:
-
New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
-
Share to collaborate is only available for Office 365 Education and Microsoft 365 Apps for business customers.
-
This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.
In this topic
Share a form or quiz
Create a link which allows others to view and make changes to the form or quiz you started. They can also view, edit, and delete responses.
All co-authors can share the form or quiz with others, but they can't modify the collaboration permission level. As the form owner, you're the only one who can select a different permission setting. For example, if you have set permissions to People in my organization can view and edit, your co-authors will not be able to change that permission level to a different one.
For detailed info on the permissions scenarios, refer to the "Sharing permissions scenarios" section in Share a form to collaborate.
-
To share a form or quiz, switch to the desktop version as instructed in Switch to the desktop version.
-
Open the form or quiz you want to share for collaboration.
-
Swipe left until you reach the Share button, and double-tap the screen.
-
Swipe right until you hear "Get a link to view and edit," and double-tap the screen.
-
To define who can co-author the form or quiz, double-tap and hold the screen until you hear an audio cue. Swipe left or right until you hear the option you want, and double-tap the screen.
If you selected Specific people in my organization can view and edit, swipe right once. You hear: "Enter a name or email address." Double-tap the screen, and then use the on-screen keyboard to type the name or email address of the person you want to add as a co-author. To browse the list of matches, swipe right. When you hear the name you want, double-tap the screen. Repeat for each co-author.
Notes:
-
This option is not yet available for GCC, GCC High, and DoD environments.
-
You can designate up to 100 co-authors on a single form, and this can be a mix of individuals or groups. A group (no matter how many people belong to the group) counts as one co-author.
-
-
Swipe right until you hear "Copy button," and double-tap the screen. The collaboration link is copied to the clipboard.
-
Paste the link wherever your co-authors can access it, such as a Microsoft Teams channel or an email, and share it.
Stop sharing a form or quiz
If you want to stop collaborating on a form or quiz, you can remove the collaboration link. The link becomes unusable for anyone who tries to access it. You can always create and send another unique link for your form or quiz.
-
To stop sharing a form or quiz, switch to the desktop version as instructed in Switch to the desktop version.
-
Open the form or quiz you want to stop sharing.
-
Swipe left until you reach the Share button, and double-tap the screen.
-
Swipe right until you reach the Delete button, and double-tap the screen.
-
You're prompted to confirm deleting the link. To confirm, swipe right until you reach the Remove link button, and double-tap the screen.
See also
Use a screen reader to create a new form in Microsoft Forms
Use a screen reader to create a new quiz in Microsoft Forms
Set up your device to work with accessibility in Microsoft 365
Use Microsoft Forms with TalkBack, the built-in Android screen reader, in Chrome to share and let others co-author your forms or quizzes.
Notes:
-
New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
-
Share to collaborate is only available for Office 365 Education and Microsoft 365 Apps for business customers.
-
This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.
In this topic
Share a form or quiz
Create a link which allows others to view and make changes to the form or quiz you started. They can also view, edit, and delete responses.
All co-authors can share the form or quiz with others, but they can't modify the collaboration permission level. As the form owner, you're the only one who can select a different permission setting. For example, if you have set permissions to People in my organization can view and edit, your co-authors will not be able to change that permission level to a different one.
For detailed info on the permissions scenarios, refer to the "Sharing permissions scenarios" section in Share a form to collaborate.
-
To share a form or quiz, switch to the desktop version as instructed in Switch to the desktop version.
-
Open the form or quiz you want to share for collaboration.
-
Swipe left until you reach the Share button, and double-tap the screen.
-
Swipe right until you hear "Get a link to view and edit," and double-tap the screen.
-
To define who can co-author the form or quiz, swipe left or right until you hear the option you want, and double-tap the screen.
If you selected Specific people in my organization can view and edit, swipe right once. You hear: "Enter a name or email address." Double-tap the screen, and then use the on-screen keyboard to type the name or email address of the person you want to add as a co-author. To browse the list of matches, swipe right. When you hear the name you want, double-tap the screen. Repeat for each co-author.
Notes:
-
This option is not yet available for GCC, GCC High, and DoD environments.
-
You can designate up to 100 co-authors on a single form, and this can be a mix of individuals or groups. A group (no matter how many people belong to the group) counts as one co-author.
-
-
Swipe right until you hear "Copy button," and double-tap the screen. The collaboration link is copied to the clipboard.
-
Paste the link wherever your co-authors can access it, such as a Microsoft Teams channel or an email, and share it.
Stop sharing a form or quiz
If you want to stop collaborating on a form or quiz, you can remove the collaboration link. The link becomes unusable for anyone who tries to access it. You can always create and send another unique link for your form or quiz.
-
To stop sharing a form or quiz, switch to the desktop version as instructed in Switch to the desktop version.
-
Open the form or quiz you want to stop sharing.
-
Swipe left until you reach the Share button, and double-tap the screen.
-
Swipe right until you reach the Delete button, and double-tap the screen.
-
You're prompted to confirm deleting the link. To confirm, swipe right until you reach the Remove link button, and double-tap the screen.
See also
Use a screen reader to create a new form in Microsoft Forms
Use a screen reader to create a new quiz in Microsoft Forms
Set up your device to work with accessibility in Microsoft 365
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.
